Library Management System Essay

Technologies be important and helpful in every unitys life. Schools set the various pedagogic changes to achieve the current level of education in other countries. Beca mapping of the growing topics of computer substance abusers, this became an effective medium to demonstrate the knowledge and skills of the students. From the traditional inquisitive touch on for the throws in the libraries, the interactive usage of computers can be now addressed as part of the program subroutine library form. Now, with the advent of such modernization in education, one look to globalize the process of look into is to realize that technology is advancing at an incredibly fast(a) pace. Technology has a schemaatic and nonionized way of keeping data destroys, computing numbers, accomplishing a lot of transactions and reports.A dust library care transcription is made to corroborate fast process transactions for searching deem titles, borrowing books, returning books, computing penaltie s and generating an accurate report. In addition, Library is an important part of the academic sector as well as approximately professional sectors too like, Advocacy etc. The efficiency of a library lies in the fact how it is arranged and how good one can get the books of their choice. Generally, what we see nowadays is the manual(a) library fightment system whose process of operation is very much hectic. Library is a fall out in which we get teaching in each format and from many sources. This involves the utilization for processing, accessing and retrieving the information that can effectively support the process of students learning, decision- making and scholastically approaches.Because of the organized approach and systematic management of the information, the accessibility and retrieval in the library can be aristocratical. Traditionally, library management systems be implemented manually. Forms are given over to bibliothec and they fill them of using pens. Afterwar ds, the school executives process them manually and complied on large bulky file cabinet. Indeed, the manual library system is very costly, time consuming and tedious. The primary complaint of school administrators with this system is the tiresome task of searching through records just to verify your enquiry data.The fast phased of technology attributed a lot to the improvement of the library management system. Technology enables software captureers to computerize to computerize the library system. Hence, Here in lyceum of Alabang, the newly build library of Basic Education ( completely for k12 lyceans) renders several of books to the students to convey information especially in their research, paper works, assignments and projects. Thus, the institution aim to supply the necessity materials to their students, the idea of library management system is introduces.A. Background of the StudyNowadays most system like library system faces some problems such as flexibility, usability and accessibility. As the times goes by, some programmers discovered a solution to aide the said problems on past. And to develop to a greater extent features that can be help to the system to make it more easy to use.Lyceum of Alabang, exclusively in Basic Education Library Management corpse aimed to enhance the procedures of the library, manually operated to a computerized system. This propositions purpose was to ease the transaction in the library, i.e., lending of books, storing of books, search books and guarantee library system. The librarian and the library user still use the manual way of transacting of borrowing and returning of books. The librarian use log books in listing the books. They use library cards and card catalogues in searching for recital and reference materials.In order to convey the needs of the system the developer on this system always updates and get around if there are malfunctions or technical errors of the system. in front the researcher came up o n this system they planned first before executing and developing this system, the researchers gathered information through check into if the management or students would really need this system.In addition, system structures required to achieve such design are clarified. After checking requirement specification include in the basic plan, the overview of the project is delineate by the use of diagrams so that the processing and flows of data can be easily understood.B. Objectives of the StudyThe objective of the contain was to develop a computerized system that will store the record of the students such as basic information, books record, list of borrowers, returned books, borrowed books and prescription of the librarian.This specify following objectives of the systema. To provide the administrator an effective way on storing and encoding all the necessary information needed from a student before letting themborrow a book.b. To design and create system that will lessen the time and effort of the administrator in their transaction.c. To quickly search the round a certain book that are still out and needed by the student who also wants to borrow a book from the library.d. To implement a modernize way of answer inventory issues in the library.C. Scope and LimitationImportant features such as the administrator would be able to get the information of the students who borrowed the books and also the inventory of books for in stock(predicate)ness purposes and monitoring of book volumes other features offers the security of the books in were the admin could easily verify if the books are return or not. User information subsystem (Collect User information from user and will save in the data small) borrow a book subsystem (determine if the book is meant to be checked out) Inventory a book subsystem (Get book from user, set book/items status to available) Notify user book is over out-of-pocket subsystem (Check if all books are accounted, issue overdue notice, look up users information).Library Management governing body cant produce rigs of the data reports, can be viewed and use plainly by one user which is the administrator, transaction process with regards of over due of borrowing books are still in the issue of not accurately provide the exact amount of payment that the student must pay as a punishment of not returning the borrowed books on time And cannot provide the list of books that are stored inside the library system.D. Significance of the studyThe researchers aim to develop the manual process into computerize library system in basic education. It helps the management a lot when it comes for checking inventory of several books and to make their work more easily and conveniently. And by the use of this system the management can easily checked the books that are loaned, borrowed and identify the books which are reserved. To make it easy to search any record, to keep the data secured, to edit the records and update the data establish e asily, to make the backup easily, to minimize the duplication of data and to make the system user lucky which more easy to use and the operator will feel no difficulty.Chapter 2Research MethodologyThis chapter starts on the discussion about the project research design methodology. The twinkling part presents the maturation of the system. The third part tells the operation, process and testing. The last parts discuss the evaluation procedure.Project DevelopmentThe system Development Life wheel (SDLC) is a conceptual model used in project management that describes the stages involved in an information system development project from an initial feasibility study through care of the completed application. Various SDLC methodologies have been create to guide the processes involved including the waterfall model.(the original SDLC method ) rapid application development (RAD) jointapplication development (JAD) the fountain model and the spiral model. Mostly, several models are combin ed into some sort of hybrid methodology. Documentation is crucial heedless of the type of model chosen or devised for process. Some methods work better for specific types of projects, but in the final analysis, the most important factor for the mastery of a project may be how closely particular plan was followed.Project Design PlanningIn planning, the researchers conducted an interview to the client to gather some information about on how the librarians manage the books, borrowed books. Returned books, all record of the student. It is observed that the librarian writes the records manually of every student who borrowed or returned the Books. The student uses the form given by the librarian.AnalysisBase on the proposed Computerized Library System is designed purely from the users viewpoint considering the constraints of ironware (such as computers). In addition, system structures required to achieve such design are clarified. After checking requirement specification included in th e basic plan, the overview of the project is represented by the use of diagrams so that the processing and flows of data can be easily understood.DesigningThe software design specifically targeted to librarian of the researchers used a user friendly design to attract the user to use the new automated system. Here the system was the system designed purely from the users viewpoint without considering the constraints of hardware (such as computers). In addition, system structures required to achieve such design are clarified.After checking the requirement specification included in the planning, the overview of the system represented by the use of diagrams so that the processed of data can be easily understood. Based on the representation, the division into sub system and input output intent was performed. The entire project was divided into a number of modules on a functional basis, and each module was further divided into smaller units. The designing of the code, such as the determin ation of a coding system, was conducted. In addition, relationships between the data were analyzed.Software DevelopmentCodingIn the development of the system, the researchers made used of Microsoft opthalmic Basic 6.0 for encoding source code of the system, in order to be accurate and fast acquisition of data/information. testThe researchers installs the new System. The researchers encountered problems while processing it for the first time but after several weeks the system has been successful and introduced it to the respondents.OperatingThe researchers were responsible for conducting an operation test. The researchers conducted a test under the actual operation conditions, and verified that the system satisfies the required specification. Because this test was intended to have a developed system accepted by the user, it was called an approval test or an acceptance test. The researchers conducted an operation test by foot race a program on a machine being used for actual operati ons.MaintenanceThe researchers conducted maintenance in software to correct faults, to economize act or other attributes. The researchers common perception of maintenance merely involves fixing detect. The researchers maintenance management system allows segment chiefs to plan maintenance work on fixed assets, such as equipment, machinery and property.The researchers came up with this library management system to provide easier, faster and effective way on monitoring the transaction of borrowed books and books that are being returned by the borrowers. This system offers the best way to check the quantity, availability and the full information about the books that are stored on the library system database. This system provides the best way to solve the quantity redundancy of books available on the library storage.In order to sustain the needs of the students in basic education the researchers propose this system to lessen the burdens of the management as well as the students.Based on ObservationObservation is either an activity of a living being, such as a human, consisting of receiving knowledge of the outside world through the senses, or the recording of data using scientific instruments. The term may also refer to any data attracted during this activity.As the researchers observed about the manual process it take a long time to borrow a book(s) or return a book(s) and its very hard to the management to check or inventory the books.SurveyData collection tool used to gather information about individuals. Surveys are commonly used in research to collect self-report data from study participants. A survey may focus on factual information about individuals, or it might aim the collect the opinions of the survey takers.The researchers gathered information from the students as well as the librarian and theyre in favor of having computerize library system. hearingAn interview is a conversation between two or more people where questions are asked by the interviewe r to elicit facts or statements from the interviewee. The Researchers interviewed the management and the students about the transaction of the books in the library they both agreed about the system because of the slow process of transaction. According to Ms. Aurora, the librarian she suffered on checking inventory of the books and rigid the author in each books. Sometime she encountered of misplacing the logbook and she dont know what to do. And she finally thankful to the researchers of having computerizing system.In this figure it awards the slow process of the borrowing book(s), after the borrower will get the book they will need to wait until the administrator will finalize and release the book(s). The only problem of this manual process when there are more students or faculty that will borrowed a book and there is only one administrator. They need to wait the books for a long time just because of this process. Registration by the use of library card, the students of faculty w ill just register once when they borrowed or returned a book.B. Proposed System StructureLibrary Management System is a computerize system proposed by the researchers to access quickly the records and updates. The data will be much secure from any unauthorized access. It will be made secure by using passwords and by taking other security measures. Records will be easily edited and the database will easily be updated at the time of entering a record. The Library Management System is designed for managing various activities of Lyceum of Alabang exclusively in Basic Education. Since library has a very large number of books and a large number of members, it is very hard for librarian to manage day to day activities manually.It keep track like categorizing of books, books that are requested by the students, books that are issued to students, details of students who borrowed the books. The system allows the administrator to interact within the system managing students record (adding stude nt records, deleting records and modifying records of the students), organizing book details (add book details, delete book details and modify book details). While the students and faculty allows only searching a book(s) without registration. The librarian will get the information of the borrower when they loaned out the book(s), they need to fill up the requirements in order continue the process of the system.In this figure it illustrates how the management system works. First the Librarian must log in to enter the system, the librarian also tasked to update the books by deleting or adding books, supervise borrowed and returned books, Issued books for the students or faculty and data report for checking the inventory. insert 1.3Library Management System Use case processThis figure illustrates how the system interacts between the administrator and users. This clearly shows how the users managed to remove or delete accounts and also how users add new account on this management syste m. This figure explains the librarians access to antithetic data reports including list of all books returned and borrowed, also copies of different books available inside the library system.Figure 1.4Library Management System VTOCIn this figure 1.4 it show the librarian interacting within the system by searching, borrowing and returning books. The librarian liable of updating books, monitoring books, Issued books for students and making data Report.Flow ChartFigure 1.5Library Management System ProcessIn this figure it illustrates the Library Management System Process by inputting username and password of the librarian for security if the librarian didnt match the password it back to the log in form and if the librarian matches the password that can be found in data base it will automatically appear the home page. The librarian can now update, monitor the borrow books, return books and due books. And can view the books available as well as the students borrowers.Sample Form about t he Library Management SystemFigure 1.0Books InformationIn this figure 1.0 the books information show the contents of book number, title, Author, publisher, copyright, ISBN, no. of copy, volume, edition and type. In this form the administrator allow to save new books on the data base to maintain the updates of the system.Figure 1.0Borrowers InformationIn this form it show the borrowers information it has ID Number, first name, middle name, last name and address. It allows the administrator to put the information of the borrowers of the book. And by using the old borrowers radio button it will allow the administrator to search by inputting the ID number which is the student number of the students.Figure 1.0espousal Book(s)In this figure 1.0 the Borrowing book(s) can be located at the transaction area. By inputting on the searching string it will search on the data base where the books are stored. In this form also included the list of borrowed books and list of unreturned books. After pressing the search button, all the books that are link up to the book(s) that youre seeking it will appear on the list box.Figure 1.0List of Book(s)This section is were you can view and check the records of the books available on this library computer system and it also gives the administrator the option whether to print the records of the remaining copies of the books or not.Figure 1.0List of BorrowersIn this section the system provides the administrator the advocator to view and check the list of students who borrowed from the library and gives the option to whether print the names of the borrowers or not.Figure 1.0List of return and unreturned booksIn this area it shows to functions of the library system the one on the left pane is the area in were you can view and check the list of unreturned books and to on the other side is the area in were you can input the number id and the system will automatically shows the information about who borrowed the books and the whole informa tion of the books including the titles and authors.Chapter 5Summary and RecommendationIn this chapter explains the abridgment of the findings from the evaluation of the system and recommendation future enhancement of the system. The last part of this chapter, however, discusses the possible recommendations for the system such as platform of software development or adding feature into the system.SummaryThe developed system is largely attributed to the concept of RDBMS (Relational Database Management System) and MySQL (Standard Query Language) database Programming. An open source RDBMS which provides robust functionalities for managing information. The program was developed under the Microsoft Visual Basic 6.0 which was found out to be more suitable when image processing and database programming is computerize system. Library management system is designed & developed for a receipt and issuance of books in the library along with the students details. This project gives complete inform ation about the library.We can enter the record of new books and retrieve the details of books available in the library. We can issue the books to the students and maintain their records and can also check how many books are issued and stock available in the library. In this project we can maintain the late fine of students who returns the issued books after the due date. The software design specifically targeted to librarian of the researchers used a user friendly design to attract the user to use the new automated system. Here the system was the system designed purely from the users viewpoint without considering the constraints of hardware.RecommendationBase on the summary of result, the proponents suggested the following modification of the system for the best performance and improve its efficiency and functionality.a. The system must be automated so that it is quicker than this computerized system. b. RFID bar code must be applicable to enhance more the system. c. Integrate prox imity card and detectors to monitor the number of library users either borrowing books or those who are doing other things inside the library. d. Apply encryption algorithm into the records before saving it into the database. e. Providing fines to each borrowers base on the due dates f. Must be on LAN connection.